Someone Reads Every Document
and Types What It Says.
Invoices arrive as PDFs, applications as scans, receipts as phone photos. A person opens each one, finds the same handful of fields and keys them into a system. We build processing that reads those fields, checks them, and sends anything uncertain to a person instead of guessing.
Signs This Is Costing You
An inbox full of attachments
Documents pile up in a shared mailbox or folder until someone has time to open them one at a time.
The same fields every time
Vendor, date, reference number, total. The person keying them in knows exactly where to look, which is what makes it automatable.
Month end surges
Volume spikes at predictable times, and the backlog delays payments, approvals or customer replies.
Transposed digits
A reference number or amount typed wrong is found later, when a payment or record does not match.
Many layouts, one meaning
Every sender formats their document differently, so templates and simple rules keep breaking.
No record of who checked what
When a question comes up months later, nobody can show which document a figure came from.
What It Actually Costs
A few minutes per document looks small until it is multiplied by every document that arrives in a year. This illustration counts only the reading and typing, not the cost of the errors.
- 1 person
- doing the work
- 4 minutes
- each time
- 150 times a week
- across everyone
- $38 an hour
- loaded cost per person
About 10 hours a week, or $17,480 to $19,760 a year
Try It With Your Own Numbers
Wages plus taxes and benefits. $40 is a common starting point.
Estimated annual cost of this work
$9,200 to $10,400
About 260 hours a year
An estimate from the numbers you entered, not a quote and not a promise of savings. Automation rarely removes every minute of a task.
Show Us This WorkflowHow We Automate It
Reading a document is not the hard part. Knowing when not to trust the reading is.
Measure on your documents
We test extraction against a sample of your real documents during scoping and show you how it performed, field by field, before anything is built.
Set the confidence rules
Together we decide how sure the system must be before a field passes on its own. Anything below that goes to a person.
Check against what you know
Extracted values are compared with records you already hold, such as a vendor list or open orders, so a plausible but wrong value is caught.
Keep the trail
Every field is linked back to its document and marked as read automatically or confirmed by a person, so any figure can be traced.
Before and After
An illustration of a common workflow, not a client project.
An accounts payable clerk opens each vendor invoice from a shared inbox, types the vendor, invoice number, date and total into accounting, and saves the PDF to a folder by month.
Invoices are read as they arrive and matched to known vendors. Fields that pass the agreed checks become draft bills with the PDF attached. The clerk reviews only the invoices flagged for an unknown vendor, a mismatched total or a field the system was unsure of.
Is Your Paperwork a Good Candidate?
A good candidate
- The same kinds of fields are pulled from each document
- Dozens or hundreds of documents arrive each week
- The extracted data goes into a system you already use
- There is a clear way to check a value, such as a vendor list
Probably not worth it yet
- Each document needs a person to interpret what it means
- A handful arrive each month
- Documents are mostly handwritten and inconsistent
- A mistake would be unacceptable even with a person reviewing
Typical Starting Points
Work is priced by scope, not by the hour. You get a written scope with a fixed price before anything starts, and larger builds are split into milestones. The ranges below show where engagements typically start.
See Starting Prices
| Engagement | When it fits | Investment |
|---|---|---|
| Automation Opportunity Review | You know the workflow hurts, but not yet what, if anything, to build: one workflow reviewed, with the smallest worthwhile fix in a written action plan. | $495 fixed fee |
| Quick Win Automation | One tightly bounded problem with a clear finish line. | From $1,500 |
| Core Automation or Integration Build | Workflows and system connections the business runs on, priced in a written scope. | From $5,000 |
| Operations Automation Partnership | After a build: monitoring, maintenance, vendor and API changes, and small improvements. | From $750 / month |
Hosting, domains, licenses, subscriptions, and processing fees stay in accounts you own and are billed to you directly by each vendor whenever practical. Where we must place an approved charge on your behalf, that amount is collected before we incur it.
After the Build
Every build ends with documentation and a handoff, so your team can run it. If you would rather not, a monthly partnership covers monitoring, vendor and API changes, and small improvements under its own written agreement.
See Partnership LevelsServices and Decisions Behind This
Before You Ask
- How accurate is it?
- We do not quote a percentage in advance, because the honest answer depends on your documents and their condition. We measure it on a sample of your own documents during scoping, show you the result, and tell you if it does not justify a build.
- Does a person still review anything?
- Yes. Fields the system is not confident about, and documents that fail a check, go to a person. How much reaches a person is a threshold you set, and it can be tightened or relaxed later.
- Where do our documents go?
- Processing runs in accounts you own or approve, and document handling is agreed in the written scope. Where an AI provider is used, we explain which one and what it receives before anything goes live.
- Can it handle scans and phone photos?
- Often, but image quality matters. That is exactly what the sample test is for: it shows how your real documents perform, including the worst ones.
- Is this different from moving data between systems?
- Yes. Moving data between systems starts from structured records. Document processing starts from a page, so it needs confidence checks and a review step that system-to-system automation does not.
Figures on this page are illustrations based on the stated inputs, not client results, and are not a promise of savings. We do not guarantee any particular business, time-saving or technical outcome. This page is a summary for convenience; our Terms of Service govern.
Full terms: Terms of Service
Which Documents Get Typed In by Hand?
Tell us what arrives, how many and where the information has to end up. We will tell you whether it is worth testing on a sample.